Integration: QuickBooks Online
Connect once. Stop double-entering.
An invoice reaches QuickBooks the moment it is fully paid, as a QuickBooks invoice plus a payment, with every part, labor row, charge, discount, supplies, fee and sales tax as its own line. Refunds post as refund receipts. Net cash in QuickBooks always equals net cash in CarSignal.
The mapping
Items and accounts your accountant can find
CarSignal creates its own items and accounts the first time it syncs, all named (CarSignal). Sales tax posts as a liability you remit from, never as income.
When
Only money you have collected
An invoice posts once it is fully paid, dated the day it was issued and the day it was paid. Deposits stay in CarSignal until the bill settles.
Outages
Bookkeeping, not the sale
A QuickBooks problem never holds up a payment, a receipt or a refund. The paid invoice shows Synced or a Retry link, and CarSignal retries on its own.
Questions
Do partial payments show in QuickBooks?
No. An invoice posts once it is fully paid, so QuickBooks only ever sees money you have collected.
What if the same customer name exists twice?
Customers are matched by name and contact details, so the same person never appears twice and two people with the same name never share a statement.
Does QuickBooks add its own tax?
No. Every line is marked non-taxable in QuickBooks and the tax you charged posts as its own line.
Is the integration extra?
No. QuickBooks Online sync is in the one plan.
Every claim on this page is in the docs: read the full page.
See it on your own cars
A demo runs on your own cars, not ours. Every feature from day one, one plan, no per-seat fees.